In times like these, you have enough to worry about in the real world—so it’s understandable if you have not been giving much thought to whether your organization has the proper data backup protocols in place. Businesses need to continually refine the ways they store and back up data, and now is the perfect time to do it. With daily operations interrupted in a way we’ve never seen before, you need to know how to keep your organization’s data and devices protected while your workforce goes remote. Even if you think your company has a solid plan, reviewing some simple data backup essentials now can help you avoid losing critical information both during and after the COVID-19 crisis.
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1. Start Backing Up Everything Now
These days, it can feel like you’ve lost out on a lot of things you usually enjoy, from chatting with colleagues at work to seeing friends on the weekends. When you do have free time, the last thing you want to do is sit around thinking about how to back up critical business files. Yet there’s no worse feeling than realizing—too late, of course—that a backup system you thought you had in place had failed and was not storing and updating your valuable data remotely after all. The only thing more terrible than losing data right now would be losing the time it takes to retrieve it. Restoring your good reputation could be even harder. Why risk it? Back up everything to the cloud now if you haven’t already.
2. Review Your Default Automatic Backup Settings
A business continuity plan gives you the ability to jump into action immediately. But to do so, you need to have the right people in the right places. You’re essentially building a team of people who has a plan, communicates with the employees and customers, makes sure everyone has what they need, and puts the rest of the staff at ease knowing that everything is under control. It’s essential to have a least one point person with support by senior leadership to help calm any uncertainties and misinformation. Also, keep in mind the necessary need for backup personnel if there are ever any changes.
3. Protect Sensitive Information
In addition to worrying about the health of your employees and their financial well-being, you’re now tasked with an additional set of concerns when it comes to managing a remote workforce: Keeping data secure even in the event of a loss or theft. With so many people working from home, backing up your data the right way has never been more important. It’s not enough to make sure everything is stored off-site or in the cloud. It’s time to make sure you’re working with state-of-the-art encryption programs that will keep your sensitive information safe from prying eyes.
4. Prevent Data Loss in the Future
Being able to operate virtually is vital during times like these, but when your employees are working from home, they might start using additional devices to get things done. The internet might go down while they are in the middle of a big project—and if it has been long enough since everything was saved, some critical work could be lost, resulting in significant downtime for your business. Anticipate future problems by upgrading your data backup strategies now.
Conducting business during COVID-19 presents unique challenges that you and your colleagues might not have anticipated. If you have doubts about the security and reliability of your current data backup system, it’s time to bring in the experts. As a managed services provider, we can help you back up your data and prevent it from being lost—or even worse—from getting into the wrong hands. Contact us today to learn about our essential data backup solutions.